Overview

Requisition Number: 17923
Travel Required?: Yes

Description

Come join our family at In-N-Out Burger! 

The In-N-Out Burger Community Engagement Team has an excellent opportunity for a Charitable Events Planner in our Irvine, CA office. This position will report to the Charitable Events Supervisor and will be a key member of the core Event Planning team for both small and large-scale fundraising events; including onsite management. This person will be a team member of the Community Engagement Department, which includes the In-N-Out Burger Foundation, Slave 2 Nothing Foundation, Corporate Donations and Charitable Events teams.

Event Planner Responsibilities

  • Plan and execute all aspects of fundraising events as well as volunteer/community service projects (medium project level). Includes but is not limited to researching venues, negotiating contracts, selecting and coordinating with vendors, event budget, attendee registration and onsite staff/volunteer recruitment
  • Plan events designed to raise funds for and to promote community awareness for the In-N-Out Burger Foundation and the Slave 2 Nothing Foundation
  • Plan and execute volunteer service projects for the Community Engagement department; regional
  • Manage communication platforms for team; including best practices and team procedures
  • Responsible for researching and evaluating new event venues, vendors and technology; fundraising and event registration platforms
  • Develop event registration websites and attendee communication strategies; create and launch event website, reminder communications, reply to donor inquires, and coordinate onsite check-in procedures/ logistics
  • Coordinate event logistics; load-in and load-out schedules, event rentals, food and beverage and AV requirements, layouts and printed collateral
  • Strong Area Lead for “day-of” event logistics
  • Recruit and manage onsite staff and volunteers
  • Assist with the overall budget; staying within budget. Includes processing event invoices and payments reconciliation reports
  • Responsible for on-going communication with Charitable Events Supervisor, operations personnel regarding Service Project dates, locations, and other logistics

General Responsibilities

  • Provide general support to In-N-Out Burger Community Engagement leaders and peers
  • Responsible for developing and maintaining positive relationships with internal departments that support and contribute to our events; Travel & Events, Sign Shop, IT and Company Store
  • Responsible for maintaining event supplies, equipment, and inventories
  • Manage the In-N-Out Burger Master Vendor List
  • Provide outstanding customer service while proactively troubleshooting/problem solving
  • Proven behavior of remaining positive and team-focused while under pressure during the pre- event planning and day-of event process
  • Proven ability to work on multiple projects simultaneously while remaining organized, efficient and flexible
  • Professionally represent In-N-Out Burger in the non-profit, Foundation, and broader communities as needed

Work Schedule + Benefits

  • Full-time, Exempt
  • Office Hours in Irvine, CA: Monday-Friday, 8:00 am-5:00 pm
  • Department needs will call for occasional evenings and weekends
  • Travel time: It is anticipated that 15-25% of the work time will be spent in the field and will require overnight and weekend travel
  • Excellent Benefits, to include Medical, Dental, Vision, Life Insurance, Profit Sharing Plan and 401(k) Plan

Minimum Requirements 

Qualifications

  • ** Strongly prefer experience in planning non-profit and fundraising events, such as: Golf tournaments, Fundraising and Charity events, Outdoor festivals
  • A minimum of 3-5 years of experience as an active event planner, with hands-on experience in all facets of meeting planning, preferably for non-profit organizations
  • Impressive portfolio of previously managed events (e.g. non-profit fundraisers, galas, golf tournaments, concerts, weddings, meetings, parties, corporate events or service-based projects)
  • Event planning experience planning service-based, fundraising, or non-profit events a plus
  • Bachelor’s degree in hospitality or hotel management, marketing, business, public relations or relevant field is preferred
  • Certificate in Meeting & Event Management preferred, but not required
  • Event planning software experience a plus; for example: Cvent Registration or OneCause/BidPal software
  • Strong organization, time management and interpersonal skills
  • Highly motivated self-starter
  • Exceptional on-site event operation skills with the ability to analyze situations and make decisions with minimal oversight
  • Ability to work autonomously/independently yet be an integral part of an overall team environment
  • Excellent written, verbal and phone communication skills; communication with all levels of management
  • Knowledge of Microsoft Office software, including Word, Excel Publisher and Power Point
  • Sufficient online registration systems experience, fundraising managements platforms, graphic and design experience is preferred

About In-N-Out Burger

ABOUT In-N-Out Burger

In-N-Out Burger was founded in 1948 by Harry and Esther Snyder in Baldwin Park, California, and remains privately owned and operated. Under the direction of the Snyder family, the company has opened restaurants throughout California, Nevada, Arizona, Utah, Texas and Oregon. In-N-Out Burger’s menu has remained the same since 1948, and we have maintained a simple philosophy – serve only the highest quality product, prepare it in a clean and sparkling environment, and serve it in a warm and friendly manner. We have built a reputation for fresh, made-to-order foods prepared and served by friendly, well trained Associates.

In-N-Out Burger offers a competitive salary and comprehensive benefit package. We are an Equal Opportunity Employer by choice. Should there be a need, In-N-Out Burger will provide a reasonable accommodation to complete the interview process upon request.

Equal Opportunity Employer by Choice